WE'RE LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES
We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Job Title: General Virtual Assistant
Salary Range: $1000 - $1200 per month (DOE)
Working hours: Monday to Friday, EST (TBD)
Executive Assistant + Sales Assistant with the role of functioning as a personal assistant, handling client interactions for a key sales function and managing CRM.
Duties and Responsibilities:
- Calendar Management:
- Schedule and coordinate appointments, meetings, and events for the executive.
- Manage the executive's calendar to ensure efficient use of time.
- Communication:
- Handle emails, phone calls, and other forms of communication on behalf of the executive.
- Draft and respond to emails, inquiries, and correspondence.
- Client Interaction:
- Engage with clients on behalf of the sales function.
- Address client queries, provide information, and ensure client satisfaction.
- Assist in building and maintaining strong client relationships.
- Sales Support:
- Collaborate with the sales team to provide administrative support.
- Assist in the preparation of sales presentations, proposals, and reports.
Data Management:
- Maintain and update client and sales-related databases.
- Ensure accuracy and completeness of client information.
- Travel Arrangements:
- Coordinate travel plans, including booking flights, accommodations, and transportation.
- Documentation:
- Prepare, edit, and organize documents, contracts, and sales materials.
- Meeting Coordination:
- Arrange and coordinate sales meetings, including preparing agendas and documentation.
- Take meeting minutes and follow up on action items.
- Administrative Tasks:
- Handle general administrative tasks to support the smooth functioning of the executive's responsibilities.
- Confidentiality:
- Maintain confidentiality of sensitive information related to both executive and sales matters.
- Problem Solving:
- Address issues and challenges independently or escalate them as needed.
- Adaptability:
- Be adaptable to the dynamic needs of both executive support and sales assistance.
Requirements:
- At least 3 years of proven experience as an executive assistant with a sales support role.
- Familiarity with sales processes and customer interactions is beneficial.
- Strong written and verbal communication skills.
- Excellent english communication skills
- Ability to effectively communicate with clients, team members, and executives.
- Exceptional organizational and multitasking abilities.
- Capability to manage calendars, schedules, and various tasks simultaneously.
- Proficiency in using office software (e.g., Microsoft Office Suite, Google Workspace).
- Familiarity with customer relationship management (CRM) tools.
- High attention to detail in tasks such as data entry, documentation, and communication.
- Ability to adapt to changing priorities and work in a fast-paced environment.
- Capability to identify challenges and propose effective solutions.
- Customer service orientation and the ability to interact professionally with clients.
- Understanding the importance of handling sensitive information with discretion.
- Proactive approach to tasks and the ability to take initiative when needed.
- Collaborative mindset and the ability to work well within a team.
- Basic understanding of sales processes, terminology, and strategies.
- Efficient time management skills to meet deadlines and prioritize tasks.
- Maintaining a high level of professionalism in interactions with both internal and external stakeholders.
