Position : Virtual Assistant
Working Hours : EST; 9 am to 5 pm, M-F (client is based in PST)
Salary Range : $1250-$1600
Duties and Responsibilities:
- Client Management
- Manage client onboarding, client invoicing, Notion client portals.
- Handle sending project deliverables, reminders, and follow-ups to clients.
- Contractor Management
- Manage contractor onboarding, contractor invoicing, Notion contractor portals.
- Coordinate with freelancers, delegate tasks, and ensure quality checks.
- Operational Management
- Develop, refine, and manage SOPs in Notion.
- Identify areas for improvement, potential automation, and optimization opportunities.
- Organize and maintain an effective Dropbox file system.
- Research and data entry as needed.
- Email Management
- Sort, categorize, and respond to emails throughout the day, ensuring timely communication.
- Content Management
- No design work is needed, but basic familiarity with Figma, Canva, and/or Adobe Creative Suite is necessary to fetch files, make minor edits, or save in different formats.
- Personal & Family Management
- Manage personal and family appointments and calendars.
- Take charge of reservations and other bookings (e.g. travel).
- Send daily and weekly reports.
- 3-5 years of experience as a virtual assistant or project manager.
- Experience working with or for creative/marketing/design agencies.
- Detail-oriented, proactive, and an excellent communicator.
- Able to juggle multiple tasks.
- Quick to adapt and ever-eager to learn new systems or processes.
- Knowledge or Background with the following tools: Notion, Slack, Loom, Dropbox, Zoom, Google Workspace, and Quickbooks.
