- Manage the following cross-functional departments Payroll department with all relevant tasks
- Coordinates the daily workflow of the department including administrative staff
- Coordinates and submits weekly payroll batches using the company's payroll software, Viventium and ADP software
- Produce reports to upper management upon request
- Processing attendance records (e.g., schedules/timesheets) and verifying the hours worked by staff members using the company’s billing and scheduling platforms (HHAeXchange, TimeClock Plus, iCare Manager)
- Manages data entry and updating of payroll records (in-home, residential and office) using the company’s internal tools (master payroll sheet) and HR Information System
- Liaison with internal stakeholders (e.g. Executive Director, Group Home Manager, Operations Director, Administrative Support) pertaining submission of documentation (Community Based Supports form), confirmation of schedules and time clock policies, reviewing/proofing of payroll of batches, updates to the day-to-day internal systems
- Updating payroll records, including change in personal details such as direct deposit information, terminations, new hires, paid time off, salary or wage adjustments
- Implements, maintains, and reviews payroll and billing processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, annual bonuses, severance pay, taxes, worker’s compensation and other deductions
- Ensures accurate and timely processing of payroll and billing updates including new hires, terminations, and changes to pay rates, etc.
- Prepares and maintains accurate records and reports of payroll transactions
- Identifies and recommends updates to payroll and billing processing software, systems, and procedures
- Process and other documents (e.g. W-2 and tax forms)
- Answer employee questions or complaints about salaries and payments
- Performs other duties as assigned
