LOOKING FOR FILIPINO TALENT and PHILIPPINE-BASED CANDIDATES ONLY!!!
Job Title: Executive Assistant
Working Hours: Full-Time; Mon - Fri; flexible working hours (overlap of 2 hours), BST/GMT (UK timezone)
Salary Range: $800-1,500/ Month
Note: Please avoid submitting multiple applications, you may request assistance to be re-profiled for a different opening. If you have an ongoing application, please ask for updates from the team handling your application.
Responsibilities:
Communications and Administrative:
- Responds to all clients via TC messenger, email, and app. Uploads new content/recipes in the app.
- Process all the birthday cards; make sure a card is sent out at least a week or two before the client’s birthday, cards needed for a client’s special occasions, and random gifts from Amazon to be sent out to clients
- Send out a reminder to the Director for upcoming meetings, tasks, appointments, and the like.
- Submits any potential wins from a client if there are any
Social Media and Creatives/ Branding:
- Creates/rebrands kits/guides for the company (pre-call pack, starter kit, fat loss guide, eat-out guide, meal prep guide, meal plan guide, etc)
- Creates graphics for the cards (for internal groups), events, meetup invitations, and announcements and posts them on the group (for internal groups)
- Oversees the editing of the podcast, and previews, and makes sure revisions are applied before publishing it in the group; creates Title card and creates time stamps for the podcast.
- Chooses good snippets from the podcasts for additional content (reels) in social media; creates the title and approves the music to use
- Upload content/podcasts to YouTube to be uploaded for the member’s area
- Collates client's progress photos to be used for progress reel and makes sure that the video editor’s deadline is being met
Research:
- Research/coordinates with suppliers - Shakers, T-shirts
- Submits / research data for KMAK’s PR (Express, Independent, Glamour)
- Research and reach out to potential media outfits for promotion
- Research potential merchandise/giveaways for the company
Requirements:
- Proven 2 years experience as an Executive Assistant or similar role
- Good to Excellent communication and written skills; Minor accent is acceptable
- Tools proficiency with Active Campaign, Zapier, Slack, Whatsapp, Google Workspace and Strip is a big plus!
- Versatile in administrative tasks and automation, with potential expertise in finance, particularly invoicing. Proficient in in-house video editing, displaying a comprehensive skill set and a proactive approach to challenges. Known for efficiency, outstanding character, and a willingness to take on diverse tasks.
