LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES
Job Title: Executive Assistant/Chief of Staff
Work Hours: M-F; 9:00 AM-5:00 PM Central Time/11:00 PM-7:00 AM PH Time
Salary: 1,300-1,800 USD per month
About the Job:
Executive Assistant with self-directed advancement. The successful candidate will handle administrative and project management tasks.
Duties and Responsibilities:
- Maintain/update data in HubSpot.
- Maintain/update database in Airtable.
- Daily project management (calls with providers and clients) and updates in Asana.
- Tracking scorecards and measurables for reporting.
- Managing calendar and scheduling.
- Documenting processes and procedures (AORs and SOPs).
- Create and document SOPs in the Handbook.
- Provide administrative support (professionally and personally).
- Interact with clients and vendors.
- Perform general research, and create reports.
- Implement and execute operations processes.
- CRM (Hubspot) data integrity.
- Contract and order management (more task management than project management).
- Help with company procedures.
- Assist with hiring (job descriptions, interviews, shortlisting, etc.)
- 2-3 years of relevant experience in the role.
- Excellent English spoken and written.
- Has experience working as an EA (ideally with a larger company with structure, and also with the owner/founder using an EA for the first time).
- Has done this using Google Workspace for email and calendaring with executives.
- Has used project management tools like Asana and HubSpot.
- Has been working in the US time zone.
- University educated; Bachelor's level of education is important, sophisticated, and cosmopolitan.
- Appropriate computing resources, internet, and backups are required.
Ideal/Preferred:
- Tools: Slack, Zoom, Canva, DocuSign, Loom, and Airtable.
- Background in Engineering and Legal (or potentially paralegal).
Personality/Attitude/Culture Preference:
- Needs to have high attention to detail, be self-starting, self-motivated, highly accountable, resourceful, highly independent, self-directing, experienced, and a capacity+drive to learn and advance.
