LOOKING FOR FILIPINO CANDIDATES WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES ONLY!
Job Title: Executive Assistant
Working Hours: Mon-Fri, Flexible, with availability until 8 pm EST
Type of contract: Independent Contractor
Salary: 1200–1500 USD/month
Duties and Responsibilities:
- Calendar Management:
- Efficiently manage and organize daily schedules, appointments, and commitments.
- Anticipate and resolve scheduling conflicts to optimize the executive's time.
- Meeting Management:
- Coordinate and schedule internal and external meetings.
- Prepare meeting materials and agendas, ensuring all participants are well informed.
- Transcribing Meeting Notes:
- Accurately transcribe and organize notes from various meetings.
- Social Media Management:
- Schedule and manage social media posts.
- Engage with followers through comments and messages.
- Proactive Problem Solving:
- Anticipate needs and identify potential issues in advance.
- Take proactive measures to address and resolve challenges before they arise.
- Standard Operating Procedures (SOPs):
- Create and maintain Standard Operating Procedures to ensure efficient workflows.
- Keep documents up-to-date with any changes or improvements.
- Travel Coordination:
- Efficiently coordinate travel arrangements, including flights, accommodations, and transportation.
- Propose and book restaurants, and identify interesting events around specified locations.
- Experience:
- At least 2 years of experience as an Executive Assistant to the CEO
- Technical Proficiency:
- Familiarity with Office 365 and Google Suite.
- Comfortable using technology and adapting to new tools.
- Detail-Oriented:
- Ability to pay attention to the finer details and maintain accuracy.
- Self-Motivated:
- Proactive and able to work independently to accomplish tasks.
- Reliability and Thoroughness:
- Dependable with a commitment to thorough and accurate work.
- Anticipatory Skills:
- Capable of anticipating needs and addressing potential issues in advance.
- Communication Skills:
- Excellent written and verbal communication skills in English.
- Ability to communicate effectively with diverse individuals.
- 14 paid time-offs per year
- Budget of $50/month for any DTC e-commerce products on Shopify they want.
- Annual stipend to invest in continued education programs ($500/year)
- Licenses to creative and business software tools: Figma, Canva
- Access to a large, proprietary database of e-commerce technology and consumer trend data (worth $20k)
