What you will be doing:
Reporting
- Assist Director of Finance with in the preparation of all reporting requirements regardless of reporting frequency including daily, weekly, monthly, quarterly, annual and ad-hoc.
- Ensure information presented in all reports is accurate and reflective of actual business transactions.
- Ensure all reports are prepared on a timely basis, meeting all deadlines set by Statutory Bodies, Owning Company and Brand Manager.
Controls
- Conduct surprise spot-checks on General Cashier’s float on a periodic basis.
- Conduct surprise spot-checks on all Outlet Cashier’s float on a periodic basis in addition to spot-check performed by the General Cashier.
- Conduct surprise stock-count inspection in addition to/ during the month-end stock-count conducted by the Cost Controller’s office.
Audit, Taxation and Statutory Bodies (where applicable)
- Assist in the preparation of all groundwork required for all statutory audit and tax requirements.
- Provide assistance during the audit (internal and external) review process.
- Administer all tax filing and government reporting procedures to ensure accurate, timely information is provided in compliance with laws and regulations.
Budget & Forecast
- Assist the Financial Controller in the preparation of the annual budgets and monthly forecasts as required.
Sectional Duties
- Supervises Revenue Audit section:
- Ensures all revenue and receipt transactions are properly accounted for and deposited into banks.
- Reviews summaries, reports and journals prepared by Revenue Auditor and Night Auditor.
- Checks Daily Hotel Revenue Report.
- Supervises Accounts Payable section:
- Oversees timely arrangements of payments by cheques, bank auto pays & remittances.
- Ensures payments are properly supported & authorized.
- Reviews cheque register, vendor listing, creditors log and reports.
Supervises Payroll section:
- Checks if monthly payroll is properly supported authorized and reconciled.
- Ensures personnel data are correctly recorded in payroll record.
- Oversees the submissions of employers’ tax returns required by statutes.
- Reviews schedules of lease and sub-lease agreements.
- Monitoring the billing of lease charges and collection of sub-rentals.
- Reports and follows up discrepancies and irregularities.
- Reviews monthly capital expenditure reports.
- Reports to DOF on any deviations from policies.
- Ensures capital expenditure reports completed in accordance with set schedule.
