LOOKING FOR FILIPINO CANDIDATES AND PHILIPPINE-BASED CANDIDATES
Position: Virtual Assistant
Work Hours: Overlap between 9AM – 5PM Mountain and Eastern Time
Pay Range: $800 -$1200 per month
Workflow Management:
- Assist in managing and optimizing the workflow for drone operations, ensuring that tasks are prioritized and completed efficiently.
- Monitor project timelines and ensure that deadlines are met.
- Coordinate with the operations team to ensure smooth execution of drone missions.
Scheduling & Coordination:
- Schedule, organize, and manage meetings, client calls, and other appointments using digital calendars for the CEO.
- Coordinate with clients to ensure timely delivery of services and address any scheduling conflicts.
- Liaise with vendors, ensuring that all equipment and services are procured in a timely manner.
Email Management:
- Monitor company email accounts, ensuring prompt responses to client inquiries, vendor communications, and internal team correspondence.
- Prioritize and categorize emails, flagging urgent communications for immediate attention.
- Draft, edit, and send professional emails on behalf of the company.
Client & Vendor Relations:
- Act as a primary point of contact for clients and vendors, ensuring that their needs are addressed promptly and professionally.
- Maintain and update client and vendor databases, ensuring that all contact information, preferences, and notes are current.
Administrative Support:
- Assist in the preparation of reports, presentations, and other documents for company operations as necessary.
- Handle any other administrative tasks as assigned, such as data entry, file management, and research.
Minimum Requirements:
- Proven experience as a Virtual Assistant or relevant role.
- Proficient in using digital tools and software, including Monday.com, Microsoft Office Suite, Google Workspace, and scheduling software.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Detail-oriented and able to work independently.
- A proactive approach to problem-solving with strong decision-making skills.
HIGHLY PREFERRED:
- Desired CAD or GIS experience
- Desired Data / File Management experience
- Familiarity with the drone industry
