Sales Administrative Assistant

− Oversees and consolidates all trade customer related documents and reports to align all information between interdepartmental groups
− Collects and manages all sales related contracts/agreements
− Proactively update and maintain all customer information in a master list file
− Support in vendor management and other related compliances within the group
- Custodian and Lead in providing and consolidation of reports and tracking of sales submissions
− Submission of Daily and Month End Sales volume report
− Submission of Daily Inventory report
− Consolidation of Off-take and Customer Inventory report
− Tracking and monitoring report of New Products, Coverage Plan, and Call sheet submissions
− Work closely with Sales Analyst in managing and creation of reporting templates
− Coordinates with Sales team in gathering insights for reports and submissions
− Coordinates and supports the Operations Team on sales order processing ensuring all customer pricing, discounts, and credit guidelines are aligned with what is being provided in the customer master-list file
− Work closely with sales teams in making sure information will be up to date in customer master list file
− Monitoring the availability of incoming stocks and setting controls on stock allocation (via JDE or Excel report) and balance for order
− Support sales team on manually processed Purchase Orders (PO)
− Custodian and responsible in maintaining a working file for all sales/ customer related promotions, pricing, and discounts
− Prepares and updates the calendar of promotions for total year
− Updating and maintaining of Customer Master-list for every new price info or sales discount
− Coordinates with Sales and Finance Team on account receivable itinerary which is being submitted weekly and in making sure reports are being cascaded accordingly to all Account Managers/Executives for them to be able to monitor their collections
− Support other sales administrative related tasks such as but not limited to the following:
− Generate sell in reports (as requested only)
− Safekeeping assets in the Sales stock room
− Assisting Head of Sales in preparing expense report (as requested only, not mandated)
− Minute taker in meetings (as requested only)
− Sales Event Assistance (Procurement and Distribution)

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