Proposal Writers combine strong writing, organizational, and time management skills to create winning bids. Detail-oriented and collaborative, they work strategically with SMEs (Subject Matter Experts) to develop a library of RFP/Tender content, templates, and processes. They optimize proposal content repositories, ensuring efficiency and quality. Proposal writers are flexible, results-oriented planners with excellent communication abilities. This role primarily involves internal collaboration with teams like product, marketing, legal, and sales, with occasional direct customer or prospect engagement.
Key Responsibilities and Outputs
Proposal & Response Management:
- Understand the requirements and manage the end to end process for RFPs/Tenders and any procurement documentation
- Execute an intake process for RFPs/Tenders with Go-to-Market (GTM) stakeholders
- Drive each contributor to timelines and ensure completion of the proposal
- Utilize the content repository to complete the response where there are gaps in the available content, engage appropriate stakeholders to create the response
- Ensure proposal documents follow standard company formatting and quality standards (consistent branding for all company specific documents
Content Management:
- Provide input into the design of the content repository structure
- Continually optimize the repository structure to ensure ease of access, security and data integrity
- Work with internal stakeholders to maintain available master documents sets including templates, pre-written responses
- Proactively develop and manage a network of subject matter experts (SMEs)
- Consolidate information provided by SMEs to edit it into a defined style, tone of voice, ensuring that it is clearly articulated and easy to integrate into a proposal
- Scheduling regular reviews of the content repository to identify areas that need to be updated/expanded
Product Knowledge:
- Maintain knowledge of our product set and understand the value proposition provide to our customers
- Understand how our products fall into the marketplace and with competitors
Quality focused Continuous Improvement:
- Good interpersonal and influencing skills
- Ability to work in a fast-paced environment and manage multiple priorities
- Ability to prioritize own workload
- Ability to work independently and perform under pressure to tight deadlines
- Excellent communication skills, writing and analytical skills
- Proactive working style with the ability to adapt to change
