Sales Recognition, Reporting and Invoicing
- Prepares and monitors monthly sales report ensuring appropriate VAT, Distribution Fee, CWT and MAT
- Prepares sales invoices, draft transactions in Xero and send out billing to customers
- Uploads sales performance in SAP-BPC Deals and Discounts
- Ensures pricing deal and product discount granted by the distributor to its customers are approved and authorized
Accounts Receivables Monitoring and Collections
- Monitor, reconcile and confirm accounts receivable balance for collection
- Coordinate with all customer inquiry to reconcile payments and address billing concerns
- Monitor customer contact information, delinquent accounts and payment plans
- Issue Collection Receipts and draft transactions in Xero Payables
- Receive, validate and process all billings and documents from suppliers for payment
- Receive, validate and process cash advance requests and expense reports (liquidation, RF replenishments, reimbursements and corporate credit card charges) from employees ensuring validity, completeness and accuracy of supporting documents
- Draft transactions in Xero ensuring appropriate tax recognition for each transaction (relevant VAT and Withholding Taxes)
- Address and communicate concerns and queries to internal and external stakeholders
- Monitor, reconcile and confirm accounts payables balance to suppliers' Cash Disbursements
- Process check payments and fund transfer to Suppliers
- Prepare BIR Form 2307and records cash disbursement transaction in Xero Inventory Reconciliation and Valuation
- Coordinate with the Supply Chain to review and reconcile inventory movement against distributor report
- Compute for inventory costing on a monthly basis using weighted average costing
- Record inventory movement in Xero
- Represent the Finance Team in inventory counts and inventory related discussions Intercompany Transactions
- Prepare intercompany service revenue calculation, service invoices, proforma invoices and credit notes; draft transactions in Xero and send out billing to other Santen office
- Coordinate with other Santen Companies for any related party transactions needed to be reimbursed and draft transactions in Xero for payment
Government Dues
- Coordinate with and review calculations and forms prepared by tax external service provider in ensuring timely recording, submission and payment of all taxes and BIR requirements
- Prepare and summarize the Vatable expenses and expenses subject to withholding taxes for submission to external tax service provider on a monthly basis
- Coordinate with external payroll service provider and Human Resource in ensuring timely recording, submission and payment of the personnel related taxes and BIR requirements
Closing Process
- Prepare monthly set up and reversing entries for confidential and other accrued expenses
- Run monthly depreciation and amortization in the system and maintain fixed asset listing accounting for acquisition and disposals during the period
- Prepare prepayment amortization entries
- Prepare bank reconciliation and reconciling entries
- Perform closing analyses and records adjusting entries in Xero
- Maintain subsidiary ledgers and schedules to support general ledger balances Cash Flows
- Prepare cash analysis to assess sufficiency for operational needs Financial Reporting and Monitoring
- Prepare the monthly consolidation package for submission
Others
- Assist the Finance Manager in implementing cost savings and control measures and initiatives
- Coordinate with and provide auditors the supporting schedules, documentations and analyses needed for external audit, Jsox and other compliance requirements
- Serve as system coordinator and employees’ go-to person for any Concur system related concerns
- Maintain a filing system of approved payment vouchers and journal vouchers
- Maintain a filing system of issued invoices, credit notes and debit notes
- Assist Admin in the conducting vendor accreditation process for new vendors
- Perform additional tasks and analyses as required by the Finance Manager and Management
