**LOOKING FOR FILIPINOS BASED IN THE PHILIPPINES!!!
Position : AP/AR Specialist
Salary Range : USD 1000-1400 /month
Working Schedule : Monday to Friday , flexible, at least 4 hours overlap Monday through Friday CST
About the Company
The best cloud-based computerized maintenance management software (CMMS) and on-site services purpose-built for healthcare system professionals. The company’s solutions actively manage over 650 million sq. ft. of hospital space each year to empower maintenance and healthcare technology management teams with unified, intelligent tools needed to stay ahead of disruptions and optimize resources. The company has led the development of on-site data collection and standardization best practices that have been adopted by leading healthcare systems and professional bodies, such as the American Society for Healthcare Engineering (ASHE).
About the Role
We are seeking a detail-oriented and experienced Accounts Receivable and Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's financial transactions related to accounts receivable and accounts payable, ensuring accuracy and timeliness in all processes. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Responsibilities:
Accounts Receivable:
- Generate and issue customer invoices accurately and timely.
- Monitor accounts receivable aging to ensure timely collection of outstanding balances.
- Follow up with customers on overdue invoices through phone calls, emails, and other communication channels.
- Reconcile discrepancies in customer accounts and resolve billing issues promptly.
- Maintain accurate records of customer payments and transactions.
- Prepare periodic reports on accounts receivable status for management review.
- Collaborate with sales and customer support teams to address customer inquiries and resolve billing disputes.
Accounts Payable:
- Process vendor invoices accurately and ensure timely payments.
- Verify and reconcile invoices with purchase orders, contracts, and other supporting documentation.
- Correspond with vendors regarding invoice discrepancies, payment inquiries, and resolution of issues.
- Maintain vendor accounts and update vendor information as needed.
- Prepare and process employee expense reports for reimbursement.
- Assist in month-end closing activities, including accruals and reconciliation of accounts payable balances.
- Prepare and analyze accounts payable reports for management review.
General Responsibilities:
- Maintain confidentiality of financial information and adhere to company policies and procedures.
- Assist in the implementation of process improvements to enhance efficiency and accuracy in financial operations.
- Collaborate with cross-functional teams to support financial reporting and analysis as needed.
- Stay updated on industry best practices and regulations related to accounts receivable and accounts payable.
- Minimum of 3 years of experience in accounts receivable and accounts payable functions, preferably in a SaaS or technology company.
- Proficiency in Netsuite and Microsoft Excel.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
