OceanaGold are seeking a suitably qualified and reliable Community Development Fund (CDF) Administrative Assistant to be based in Bayombong, Nueva Vizcaya on a Project basis to coordinate section activities, provide clerical support and technical assistance to the technical and operations teams to ensure a smooth flow of activities in the section by managing its facilities, assets, and database. The role will report to the Community Development Fund (CDF) Senior Engineer.
Key tasks and responsibilities:
- Assists section members in clerical works such as scanning, photocopying, filing of hard and softcopies
- Manages the Community Development Fund Office and its supplies
- Ensures Community Development Fund Offices’ poster/bulletin (OGPI Values, Code of Conduct, Health and Safety Bulletin and policies from other departments) are updated
- Organizes and process requests for quotations, purchasing and warehouse withdrawals as needed within the section
- Maintains and update the Community Development Fund database (roster schedule, billings, stakeholders’ database)
- Handles department visitors and consultants travel, accommodation, meal, and site access
- Collects and record Community Development Fund data and update, project registry and other databases required by the supervisor for monitoring and recording
- Ensures the integrity of data recorded through reconciliations
- Assist the team in the consolidation and filing of reports such as daily, weekly, monthly, semi-annual, annual, planning, and engineering reports
- Assist in the facilitation of contracts and billing processes from contractors and suppliers
- Provides technical and clerical assistance during presentations and meetings
