We are seeking a highly skilled Virtual Administrative Assistant to join our team. As a Virtual Administrative Assistant, you will provide comprehensive administrative support to our organization while working remotely. The ideal candidate will have a background in corporate analysis, preferably in financial, accounting, or marketing (non-sales) positions within large organizations. Additionally, experience in executive support is highly desirable.
Responsibilities:
- Provide administrative support:
- Manage calendars, schedule appointments, and organize meetings for executives and teams.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare and distribute memos, emails, and reports as requested.
- Conduct research and gather information as needed.
- Provide high-level support to executives, including managing their schedules, handling correspondence, and prioritizing tasks.
- Assist in preparing executive-level presentations and reports
- Coordinate and schedule meetings with internal and external stakeholders.
- Utilize advanced Excel functions and formulas to analyze data and create reports.
- Develop and maintain spreadsheets to track and manage various projects.
- Generate visualizations and presentations using Excel to communicate data effectively.
- Contribute your valuable insights and perspectives to improve administrative processes and procedures.
- Identify opportunities for automation and process optimization to increase efficiency.
- Previous corporate experience as a financial analyst, engineer, or marketer (non-sales)
- 2+ years of experience with Microsoft Excel or Google Sheets
- Experience working with North American or European stakeholders
- Strong organizational and time management skills to handle multiple tasks simultaneously
- Excellent written and verbal communication skills to effectively interact with clients and team members
- Proactive and resourceful, with the ability to work independently and take initiative
- High attention to detail and accuracy in all tasks
- Bachelor's Degree
This is a fully remote position.
