The Contract Manager will be joining the Procurement Operations team under the centralized Vendor Management function that ensures Avaloq has the necessary externally provided services to succeed in our client engagements. The Procurement Operations team consists of diverse professionals with responsibilities in contracting, procure-to-pay, and system/tool administration.
This role will work closely with legal, other teams from Vendor Management, and global stakeholders including project managers and PMOs to ensure that contracts and documents are aligned in compliance to recent processes and policy. A core result of this position is to gain an understanding of Avaloq’s contracting process, with the goal of developing into a procurement operation professional who can manage contracts and external resource-related processes efficiently and be able to support the team confidently.
Your key tasks
- Create contracts and other necessary document for external resources in coordination with stakeholders from Region Europe, Business Area Banking Operations, and other areas as needed.
- Take end-to-end responsibility for the onboarding, extension, and leaves of external resources in the system.
- Build a good relationship with suppliers and serve as point of contact for matters concerning contracts in responsible areas.
- Maintain files for correspondence and documentation in relation to established contracts and those in progress. Ensuring that it is accurate, up-to-date, and easily accessible.
- Monitor contracts and proper managing of dismissal, extensions, or renewal.
- Ensure that suppliers receive contracts and purchase order documents in a timely and accurate manner.
- Assist with process improvements and testing of new systems.
- Provide administrative support to line manager.
