THE CHALLENGE
- Assists in administrative duties which may include but not limited to handling phone calls, e-mails and mailing processes.
- Ensures cleanliness and orderliness of office common areas and small offices
- Keep track of Conference Room/Meeting Rooms schedule.
- Take Minutes of Meeting and update internal web page and spreadsheet
- Coordination with Admin office for office issues such as but not limited to : elevator, Floor Comfort Rooms, A/C, Parking Slots.
- Ensures timely processing of all necessary government permits and safekeeping of e-files.
- Acts as Petty Cash Custodian, and ensure that receipts and transactions are in accordance to the standards set by the Company
- Acts as the Welcome Assistant/Receptionist and make sure that visitors are attended to.
- Assists VIPs, Colleagues and Clients with their needs such as but not limited to booking flights, restaurants reservation, etc. Making sure that they are comfortable during their stay.
- Acts as Procurement Assistant and help in looking for at least 3 suppliers/contractors per requirement.
- Coordinates with Head Office for office reportorial requirements.
- Other tasks that may be assigned from time to time.
YOUR PROFILE
- Must have strong but pleasing personality
- Motivated self-starter, preferably graduate of Business Management/communication and arts
- Good command both written and spoken English, able to communicate clearly with others
- Flexible with regards to schedule especially night shifts
