At First Gen we take pride in our work of energizing the Philippines through clean power generation technologies. As we grow to become the best in the industry, we are continuously searching for talent who are driven, empowered, and passionate about making a positive difference in the world.
We provide employees with ample opportunities and resources that enable them to perform at their best, contribute value, and help us achieve our Mission of “forging collaborative pathways for a decarbonized and regenerative future.”
First Gen wants you to be good at your job and be successful at it. To this end, we will invest in your professional and personal growth by providing you with the right tools to effectively carry out your role as well as learning and development opportunities to advance your career.
Key Responsibilities:
To provide executive secretarial and administrative support to the Administration Department in order to optimize workflow procedures in the office
Oversees the implementation of the tools for the Administration Department including;
1. Making judgements and recommendations for reconciling potential conflicts in the schedules.
2. Communicating scheduled commitments for Admin-related operational projects, in-house
and external official events/activities
3. Ensuring that, for both internal and external meetings, the necessary preparatory briefing
material is received in a timely manner.
Prepares Admin official brief’s and requests and collates gathered details for actions needed to be accomplished.
Communicates and liaises with both internal and external customers.
Organize internal meetings for the Admin Department by way of;
1. Booking a room via the Hoteling App
2. Sending internal communications well in advance
3. Sending out agendas, and minutes of the meeting
4. Maintaining an Admin calendar and schedule of weekly huddle, quarterly meetings, Team
Building, Team Planning and year end closing review.
Manage inventory tracking for deliveries, distribution and replenishment of supplies and place orders.
Handling of PR preparation for Admin requirements.
Maintain and update Admin databases.
Organize a filing system for important and confidential documents.
Update work and office policies as needed
Prepare reports and presentations with statistical data, as assigned.
Accomplish other duties that may be assigned from time to time
Qualification Requirements:
Preferably with a College degree
At least 3-5years experience in a similar capacity
Key Competencies/ Skills:
Team player
Extremely organized/ detail oriented
Excellent multi-tasker
Flexible/Agile
Ability to work independently
Committed to quality and accuracy
Has basic understanding of MS Office, and other related systems
