- Escape the ordinary and start your career journey with us.
- Embark on a fulfilling and engaging career with BSA Solutions Inc.
- Earn from 25K + generous benefits + personalized learning and development
This is a permanent, full-time, office-based role in Cebu City.
About BSA Solutions
We are a talent outsourcing company with offices in the Philippines and Malaysia. We guide, inspire, and empower young talents to be the heroes that drive business growth. We are more than just a workplace. We are a family. We create a work environment that's satisfying, one that you'll look forward to coming to every day. A place where the best and brightest minds meet to build a community of successful companies.
About the Role
We are hiring a Recruitment Admin to support a Recruitment agency in Australia for Mining.
As we are still Talent Pooling for the role, there is no definite start for this role yet.
Responsibilities:
1. Pre-Employment Medicals Coordination:
- Schedule medical appointments, ensuring optimal timing for both the candidate and the medical centre.
- Locate medical centres close to the candidate's residence.
- Regularly liaise with medical centres to coordinate appointments, ensuring smooth communication and operations.
- Engage with candidates to confirm appointment details, ensuring they are well-informed and prepared.
- Dispatch relevant forms and documents to candidates via Adobe DocuSign, and closely monitor their return status.
- Proactively follow up on outstanding forms, results, and invoices, ensuring timely processing.
- Collaborate with multiple medical centres to obtain competitive quotes, ensuring cost-effectiveness while remaining within the allocated budget.
2. Uniform & PPE Orders:
- Partner with our uniform provider, TWW, to place orders for PPE and uniforms for successful candidates.
- Confirm sizes and specifics for each candidate, ensuring accurate orders.
- Monitor delivery timeframes, ensuring they align with expected timelines and our candidates' needs.
3. Communication & Administration:
- Serve as a point of contact for candidates during the pre-employment phase, answering queries and resolving any concerns – generally push this back onto consultants but help out when needed.
- Maintain a systematic record of all communications, appointments, and orders to ensure traceability.
- Regularly report on the status of medical bookings and PPE orders to higher management, ensuring transparency and efficiency.
- Check that candidate/mine site inductions have been completed and returned
- Chase outstanding timesheets – following up with clients and candidates via phone and email
- Bachelor's Degree in Psychology, Human Resource or relevant experience.
- Demonstrated experience in administrative roles, preferably within recruitment or HR environments.
- Proficiency in Adobe DocuSign and standard office software (e.g., MS Office Suite).
- Exceptional organisational skills, with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Strong attention to detail and problem-solving abilities.
- Ability to establish and maintain professional relationships with medical centres, suppliers, clients and candidates.
- A proactive approach, with the ability to anticipate needs and potential issues.
BSA SOLUTIONS INC. OFFERS:
- Clear career progression and leadership opportunities based on merits.
- Amazing, close-knit, and collaborative team.
- A comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
- A comprehensive HMO benefits package for you and one dependent from the start date, including medical coverage with a private room, life, accident, and disability insurance.
- Regular progress checks and continuous coaching and mentoring to help you map out your development plan.
- A broad selection of exciting and engaging social events to embrace as a vibrant BSA Community.
- Psychologically safe environment for you to develop your skills and talent consistent with BSA values; and
- Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.
We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, origin, or any of the characteristics protected by applicable law.
